In this episode, we tackle the most common cash bottlenecks on the incoming side of your private practice. Julie explains why problems are inevitable in business—and how a calm, systems-first response keeps money moving. You’ll learn how to spot a billing slowdown vs. a standstill, which weekly metrics to review (unbilled sessions, note counts, insurance aging, denials, and deposits), and why working with a team of billers creates helpful redundancies. We also cover clinician utilization—how many of the clinical hours you expect are actually filled—and why a dip here often points to a marketing gap rather than a staffing problem.

We round things out with insurance-specific red flags (payer delays, audits, denials) and practical safeguards: verify eligibility before sessions, track trends weekly, and diversify panels so you’re not overly reliant on a single payer. The goal isn’t perfection; it’s visibility. With consistent metrics and owner-level oversight, you can identify where cash is getting stuck and unstick it quickly. Next week, Part 2 digs into the spending side—where cash exits your practice and how to plug leaks without stalling growth.

Links and Resources

Group Practice Con - Join the 2026 Waitlist

Money for Therapists Practice Startup - https://www.greenoakaccounting.com/startup

GreenOak Accounting - www.GreenOakAccounting.com

Therapy For Your Money Podcast - www.TherapyForYourMoney.com

Profit First for Therapists - www.ProfitFirstForTherapists.com

Profit First Academy - www.ProfitFirstForTherapists.com/Academy

Podcast Production and Show Notes by Course Creation Studio