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Is Time Management Actually a Waste of Time?

Is Time Management Actually a Waste of Time?

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 "The mind is like water. When it's turbulent, it's hard to see. When it's calm, everything becomes clear." — Kobe Bryant Kobe Bryant was definitely onto something when he spoke those words. If you’re not in control of your commitments and have no idea what needs to be done next, you’re going to be stressed. And stress, like turbulent water, makes it hard to see where you should be spending your time. Links: Email Me | Twitter | Facebook | Website | Linkedin Join the Time And Life Mastery Programme here. Use the coupon code: codisgreat to get 50% off. Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack The Working With… Podcast Previous episodes page Script | 395 Hello, and welcome to episode 395 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. What’s the point of learning how to be more productive and to be better at managing our time? Are we not just shuffling work around—work that will need to be done at some point anyway? Well, yes and no. Historically, people went to work, often in factories, where they performed repetitive manual labour. When their workday finished, they “downed tools”, clocked out and went home. As there were no TVs or smartphones, people often played cards or board games with their families, read books or went to the pub. It was easy to leave work at work. It was easy to manage our time. There was personal time and work time, and the two did not mix. Today, it’s very different. Most of you listening to this podcast will likely be working in what is commonly called “knowledge work’ jobs. You’re not hired for your muscles. You’re hired for your brain. And this causes us a problem. Manual labour meant you did a hard day’s work, and when you went home, you could forget about work. In knowledge work, it’s not so easy to stop your brain from thinking about a work problem. I remember when I worked in a law firm, I caught the bus home and often spent most of the journey thinking about an issue with a client and trying to figure out the simplest way to solve the problem. In the past, people would have looked forward to getting home to their families. When you’re mentally distracted in that way, it’s hard for you to switch off and enjoy that time with your family and friends. Today, it also means there’s no barrier—except our own willpower—to sending an email or a Teams message at any time of the day or night. In the past, the factory gates were locked, or someone else was doing your job on the night shift. It wasn’t possible to work beyond your regular working hours. Time management was much easier. Not so today. And that nicely leads us to this week’s question. And that means it’s time to hand you over to the Mystery Podcast Voice. This week’s question comes from Michael. Michael asks, Hi Carl, I’ve spent years struggling with time management, and it’s got to the point where I think there’s no point. As hard as I try, there’s always something that needs to be done, and I never get a chance to finish anything and end up with everything being urgent. Is there any point to all this time management and productivity stuff? Hi Michael, thank you for your question. In many respects, you might be right that managing time, or at least trying to, is a waste of time. (I think there might be a pun there) As I alluded to, with knowledge work and the explosion of communication tools over the last few years, things that could have waited a day or two now seem to have to be dealt with immediately. It’s not that the task is suddenly urgent; it’s a combination of people’s expectations and the delivery system. The problem here is that no matter how fast the delivery system becomes—or other people’s expectations— we are human. We can still only do one thing at a time. That is not going to change in our lifetime. And that’s where to start—understanding that you, as an individual, can only work on one thing at a time. In other words, if you have ten equally urgent messages to reply to, you’re going to have to choose which one to respond to first. Now, you could come up with a complex, convoluted system for deciding which message to respond to first, or you could adopt a more straightforward first-in-first-out approach. Start with the oldest and work your way through your list of messages. What are we talking about here—perhaps a ten-minute delay for you to get to a particular message? Does ten minutes really matter? You’re not trying to save someone’s life in an emergency room, are you? Messages are often more ...
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