Episode #134: Setting Up Asana for Small Business: Automation Rules That Save Time

If you’ve ever thought, “There has to be an easier way to keep track of all the things,” you’re right — and Asana is that easier way.

In this episode of Tech Savvy 101: AI & Automation Made Simple, I’m walking you through you how to set up your Asana workspace from scratch with automation in mind.

We’re diving into how to structure your projects, build out recurring tasks, and use automation rules that actually save you time (instead of just looking pretty on your screen).

This is Part 2 of our Automated Systems That Scale mini-series, where I walk you through the real tools and workflows I recommend to take work off your plate — not add more to it.

Whether you’re managing content, client projects, launches, or even your weekly schedule, you’ll walk away from this episode with the confidence to turn your project management tool into a time-saving system that supports your growth.

✨ NOTE: This episode is part of the Automated Systems That Scale mini-series, where we're exploring how the right project management system can transform your business from manual and chaotic to automated and streamlined. Throughout this series, I'll show you exactly how to leverage Asana's powerful automation and AI capabilities to create systems that run your business for you.

IN THIS EPISODE, I COVER:

➔ How to structure your Asana workspace for real efficiency
➔ The best time-saving features inside Asana (that most people ignore)
➔ How to automate recurring tasks, content planning, and client workflows with just a few clicks

RESOURCES:

📌 Asana – Free and paid plans available
📌 AI Evergreen Content Machine Waitlist
📌 Done-for-You Custom GPT Setup

RELATED EPISODES OF TECH SAVVY 101:

🎙️ Episode #133: Asana Tutorial: How to Automate 24 Hours of Work Each Week
🎙️ Episode #128: Systems That Scale: How to Create SOPs That Actually Work for Your Business

⏱️ TIMESTAMPS:

00:59 – Setting Up Your Asana Workspace
03:34 – Organizing Projects for Automation
07:04 – Creating Recurring Tasks and Dependencies
12:10 – Leveraging AI Features in Asana
13:37 – Integrating Asana with Other Tools
15:54 – Automating Tasks with Asana Rules
18:31 – Conclusion and Next Steps

📲 Send us a text! Let us know what AI + Automation Topics you want to learn about next!

LET'S CONNECT

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💻 Facebook Group

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Episode #133: Asana Tutorial: How to Automate 24 Hours of Work Each Week

Let’s talk about your time... or lack thereof.

If your to-do list keeps growing, but your actual progress? Not so much… you might be stuck in the automation gap — spending hours on repetitive tasks that software could handle for you.

In this episode of Tech Savvy 101: AI & Automation Made Simple, we’re diving into Asana (my favorite project management tool for automating workflows, organizing team communication, and reclaiming your time).

I’ll walk you through how using a project management system to automate repetitive tasks within your business can help you reclaim up to 24 hours of work each week … with no tech background needed.

This is your blueprint if you’re ready to stop doing everything manually.

✨ NOTE: This episode is part of the Automated Systems That Scale mini-series, where we're exploring how the right project management system can transform your business from manual and chaotic to automated and streamlined. Throughout this series, I'll show you exactly how to leverage Asana's powerful automation and AI capabilities to create systems that run your business for you.

IN THIS EPISODE, I COVER:

➔ What the “automation gap” is (and how it’s draining your time + energy)
➔ Real-life examples of how I use Asana to automate content planning, client onboarding, and more
➔ Step-by-step actions to start closing your automation gap today — even if you’re not tech-savvy

RESOURCES:

📌 Try Asana – free and paid plans available
📌 AI Evergreen Content Machine Waitlist
📌 Done-for-You Custom GPT Setup

⏱️ TIMESTAMPS:

02:35 – The Automation Gap: Time, Financial, and Opportunity Costs
04:03 – Project Management Systems: Asana and Competitors
06:31 – Deep Dive into Asana's Automation and AI Features
09:40 – Real-World Examples of Asana Automations
11:03 – Steps to Close the Automation Gap in Your Business
12:42 – Conclusion and Next Steps

📲 Send us a text! Let us know what AI + Automation Topics you want to learn about next!

LET'S CONNECT

📺 YouTube
📱 Instagram
🖥️ Website
💻 Facebook Group

SUBSCRIBE & REVIEW
Loved this episode? Please leave a review! If today’s episode got you excited about simplifying your systems and embracing AI, be sure to hit subscribe so you don’t miss future episodes!

Episode #132: Canva’s 2025 Redesign: The Top 5 Features That Streamline Your Content Creation Process

Spoiler alert: Canva didn’t just get a glow-up — it got a whole new brain.

In this episode of Tech Savvy 101: AI & Automation Made Simple, I’m giving you the full rundown of Canva’s 2025 redesign — and showing you the five smartest new features that’ll completely change the way you create content for your business.

From multi-format projects to Canva Sheets, Canva Code, and new image + video tools, this episode is packed with time-saving, frustration-busting updates you need to know about if you’re tired of juggling 10 platforms just to make your marketing look good.

Whether you’re creating a lead magnet, social carousel, launch plan, or digital product — Canva’s latest features will help you do it faster, better, and with way less tech overwhelm.

IN THIS EPISODE, I COVER:

➔ The 5 smartest new Canva features (and how to actually use them)
➔ Why multi-format projects are a game-changer for repurposing
➔ How Canva Sheets + Canva Code make your visuals interactive
➔ The one upgrade inside Canva Magic Studio that no one’s talking about (but you’ll love)

RESOURCES MENTIONED:

📌Grab my free quick-reference guide with step-by-step instructions for all of the features I’ve gone over in this episode → https://thesarahbaker.com/canva-redesign-guide
📌 Canva → https://www.canva.com/
📌 AI Evergreen Content Machine → https://thesarahbaker.com/ai-evergreen-content-machine-waitlist

⏱️ TIMESTAMPS:

00:30 – Canva's Major Update: A Game Changer
02:07 – Exploring Canva's Multi-Format Projects
08:43 – Collaborative Features in Canva
15:38 – Introducing Canva Sheets
24:45 – Canva Code: Interactive Elements Made Easy
33:41 – Advanced Image and Video Tools
39:08 – Combining Features for Business Solutions
42:11 – Conclusion and Additional Resources

📲 Send us a text! Let us know what AI + Automation Topics you want to learn about next!

LET'S CONNECT

📺 YouTube
📱 Instagram
🖥️ Website
💻 Facebook Group

SUBSCRIBE & REVIEW
Loved this episode? Please leave a review! If today’s episode got you excited about simplifying your systems and embracing AI, be sure to hit subscribe so you don’t miss future episodes!