Discover practical strategies for building cross-functional alignment and trust to ensure faster, more efficient completion of clinical trials.

Featuring: Kimberly Guedes, VP Clinical Operations, Intensity Therapeutics (LinkedIn), keynote speaker at COG Bay Area

Recorded live at COG Bay Area, this episode delivers a candid, operationally focused keynote from Kimberly Guedes, drawing on over 30 years in drug development, global clinical operations, and vendor oversight. David Jones guides the conversation, foregrounding challenges and solutions for anyone directing clinical study delivery in pharma, biotech, or contract research settings.

The discussion homes in on one of the biggest practical challenges for clinical leaders: how to foster true stakeholder engagement across sponsors, CROs, sites, vendors, and trial participants. Kimberly Guedes shares grounded advice for aligning incentives, clarifying roles, and maintaining continuity even when teams and vendors change throughout a study’s lifecycle. Several specific pain points are unpacked, from failures in upfront communication to the morale impacts of frequent rework, with actionable steps for improving transparency, collaboration, and operational efficiency.

00:02:23 – Defining stakeholder engagement: why it matters for timelines and data quality.

00:04:56 – The risk of mismatched priorities: sponsors, CROs, vendors, and site perspectives.

00:05:40 – How honest, early communication reduces uncertainty and costly rework.

00:06:54 – Downside of poor engagement: delays, low morale, and repeated mistakes.

00:08:08 – Laying the groundwork: best practices for planning, joint training, and truly collaborative kick-off meetings.

00:10:03 – Building mutual respect: recognising expertise and encouraging transparent conversations.

00:12:07 – Establishing clear governance and efficient escalation paths for faster decisions.

00:13:43 – Keeping roles and responsibilities up to date as teams change.

00:17:38 – The power of inclusivity: making every partner and participant feel ownership of the project.

00:18:16 – Active listening and seeking out what isn’t being said – practical tips for better meetings, both remote and in-person.

00:24:23 – Top reasons for trial delays: lack of key conversations up front, underestimating contracting and operational constraints, and not integrating practical site or CRO input before protocol finalisation.

• Initiate honest conversations early with all operational partners – from contracting and CROs to sites – to surface constraints and align expectations before finalizing protocols and timelines.
• Prioritize continuity and regular communication, especially when teams change, through real-time updates of responsibilities and direct outreach beyond the project core.
• Foster an environment of active listening, transparency, and personal connection – even in remote or hybrid teams. Clarity, engagement, and recognition of expertise drive better outcomes.

Intensity Therapeutics

Kimberly Guedes on LinkedIn

“If you don’t know the constraints of your partners, the timelines that they can do things in, then you have failed already.”

“We build more predictability on outcomes if we have honest conversations—even if those conversations are uncomfortable.”

“Have clear roles and responsibilities. Make sure to update stakeholders as new team members are added...

Better trials. Fewer delays. Improved outcomes.

The COG Review: Building Better Clinical Studies brings you the strongest sessions from the COG meeting series, recorded on site and selected for what helps teams move now.

Senior leaders, study owners, and problem solvers share what works so effective treatments reach patients sooner.

What you will hear across the season:

• Study design and feasibility
• Start-up speed
• Country and site activation
• Patient recruitment and retention
• Site partnerships and vendor collaboration
• Data quality and inspection readiness
• Leadership choices that move the needle

If you work in clinical operations or outsourcing, and you own delivery targets, this is built for you. Episodes run around 25 minutes and focus on insights you can use right away.

Follow The COG Review: Building Better Clinical Studies in your podcast app.

Learn more by heading to thepbcgroup.com.