Épisodes

  • Episode 376: March 2026 Deadline: Nacha Rules Impacting Vendor Payments

    Episode 376: March 2026 Deadline: Nacha Rules Impacting Vendor Payments
    Feb 26 2026

    Nacha rules – just keep coming. If you are involved in the vendor process, there are two Nacha rules with a compliance deadline of March 20, 2026. So, if you haven’t heard of them yet or have and are not quite sure what they are, here is where you can go to get more information.

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • Nacha
      • About US https://www.nacha.org/content/about-us
      • RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1)
      • RISK MANAGEMENT TOPICS – Company Entry Descriptions
    • Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline!
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    19 min
  • Episode 375: A Factor in Reducing IRS Penalties - Handling Returned 1099’s and 1042’s

    Episode 375: A Factor in Reducing IRS Penalties - Handling Returned 1099’s and 1042’s
    Feb 19 2026

    So you sent recipient statements to your vendors for Tax Year 2025 – and some came back. Here is how to handle them to reduce penalties from the IRS.

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    16 min
  • Episode 374: 3 Reasons Why It’s Better to Use IRIS and Not FIRE for 1042-S Forms For TY 2025

    Episode 374: 3 Reasons Why It’s Better to Use IRIS and Not FIRE for 1042-S Forms For TY 2025
    Feb 12 2026

    If you paid foreign vendors reportable income in TY 2025 and want to file the 1042-S forms using one of the two IRS free e-Filing tools – this episode will break down three differences between the FIRE and IRIS that might make your decision easier.

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS IRIS Page: https://www.irs.gov/filing/e-file-information-returns-with-iris
    • IRS FIRE Page: https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire
    • IRS Modernized eFile: https://www.irs.gov/e-file-providers/modernized-e-file-program-information
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    19 min
  • Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S

    Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S
    Feb 5 2026

    Congrats! You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC. Then your phone starts ringing with vendors, and now you have corrections to what you reported. Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization. Or that file in IRIS or FIRE has an error status…. Now what?

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS Publications:
      • IRIS: Publication 5717 (Rev. 1-2026) https://www.irs.gov/pub/irs-pdf/p5717.pdf
      • FIRE: Publication 1220 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1220.pdf
      • FIRE (1042-S): Publication 1187 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1187.pdf
    • IRS Page: Information Return Penalty Chart https://www.irs.gov/payments/information-return-penalties
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    33 min
  • Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties

    Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties
    Jan 29 2026

    What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late.

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS Extension Form: Form 8809, Application for Extension of Time to File Information Returns https://www.irs.gov/forms-pubs/about-form-8809
    • IRS Extension Form: Form 15397 Application For Extension of Time to Furnish Recipient Statements https://www.irs.gov/forms-pubs/extension-of-time-to-furnish-statements-to-recipients
    • IRS Page: Information Return Penalty Charthttps://www.irs.gov/payments/information-return-penalties
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    21 min
  • Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform

    Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform
    Jan 22 2026

    Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program. For two reasons you still need to check and a process to do it….

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS Publication 1220: Specifications for Electronic Filing of Forms 1097, 1098, 1099, 3921, 3922, 5498,
    • IRS Publication 5717: Information Returns Intake System (IRIS) Taxpayer Portal User Guide
    • Vendor Process Training Center > Resource Library: State Sites for Business/Tax Research
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    29 min
  • Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9

    Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9
    Jan 15 2026

    My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9. More and more questions are arising and I have 5 that you should start thinking about….

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS Form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
    Voir plus Voir moins
    32 min
  • Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams

    Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams
    Jan 8 2026

    My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026. We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • Jason Dinesen YouTube Channel: Accounting in the Wild
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Free Download: Vendor Validation Reference List with Resource Links
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
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    37 min