Poland is one of Europe’s fastest-growing economies and a regional powerhouse in sectors like manufacturing and shared services. The country has made a name for itself on the global market thanks to a highly educated workforce and high foreign direct investment. After joining the European Union in 2004, Poland embarked on a new era of expansion, with access to EU funds supporting its growth and development. But for companies expanding into Poland, payroll is anything but straightforward. Any administrative processes in Poland—including payroll—are in a constant tug-of-war between modern, digital-forward methods and traditional bureaucracy. Poland’s labor code, a tapestry of communist-era laws reshaped by current EU legislation, can often be difficult to decipher for multinationals coming from abroad.

In this episode of Payroll Around the World, we’re joined by ADP experts Josef Kozler, Senior Operations Director at ADP Poland, and Tomasz Czerkies, Compliance Manager, as we explore Poland’s payroll complexities. From the strict requirements for storing and indexing personnel files to the country’s overarching Polish-language mandates, they explain what global payroll professionals need to know to stay compliant and competitive in one of Europe’s most promising yet demanding markets. We’re also joined by Jarek, an office manager at a law firm in Warsaw, who’s leading the firm’s transition away from paper files to a more digital system.

Timestamps

• Intro [00:07]
• Poland’s labor landscape [04:54]
• Payroll complexity, including retrocalculations [06:27]
• Interpreting Poland’s labor laws [12:38]
• Tax and social security obligations [17:13]
• Digitizing personnel files [20:27]
• Jarek’s story [24:36]
• How to help companies digitize their files [29:58]
• Language barriers [31:38]
• Keeping up with regulatory changes [33:08]
• The best part about Polish payroll [34:45]

Credits

• Executive Producers for ADP: Nicola Smith and Kate Allen
• Executive Producer for Storythings: Matt Locke
• Lead Producer for Storythings: Chris Mitchell
• Scripted and hosted by: Luisa Rollenhagen
• Guest interview recorded by: Tadeusz Michrowski
• Project Manager: Aimee Perrinjaquet

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